How Do You Make the Most of Your Meetings? Best Practices Ahead!
Meetings can be a waste of time, especially in a remote or distributed team environment. As a leader, it is important to create best practices for meetings to make them effective and relevant. The first step is to have a clear purpose for the meeting, with a specific agenda and outcome in mind. Keep the meetings as narrow as possible, with only the necessary participants involved. It is recommended to keep meetings under an hour, preferably 30 minutes, to maintain everyone's energy levels. Avoid scheduling back-to-back meetings to allow for focus and avoid drifting. Ensure that everyone in the meeting has enough say to determine the outcome. By being protective of everyone's time and maximizing effectiveness, you can build an elite team.
Timestamp
0:00:00 Inefficient meetings waste time, especially in a distributed team or remote environment.
0:00:36 Guidelines for effective meetings: have a clear purpose, narrow attendance, keep it under an hour, and schedule with breaks.
0:01:57 Keep meetings limited to those directly involved in the outcome.
0:02:37 Meetings should be no longer than 30 minutes with a clear agenda and the right people in the room.
0:03:07 Make sure everyone in the meeting has enough say to determine the outcome.
0:03:42 Building an elite team involves empowered managers engaging employees.
Transcript
Effective Meetings
Dr. Jim: [:Goal becomes even tougher with unnecessary meetings. So how, as a leader of a team or as a leader of a busy HR team, can you support an organization and create some best practices where meetings are a worthwhile use of time?
ration tools that are at our [:So there needs to be discipline around what is actually necessary as a absolute must of a meeting. Here are some guidelines to make meetings effective and relevant and worthwhile when you're thinking about coordinating a distributed workforce. First, every meeting needs to have a purpose. So that means it's incumbent on whoever the organizer is to have a clear agenda and objective and outcome that you're driving towards.
meetings where a lot of the [:You have an agenda. Make sure the right people are in the room. That's step one and step two. Then if you can keep meetings at to under an hour, and realistically, if you can keep meetings at 30 minutes with a tight team that is involved in the meeting with a clear agenda, you're being highly efficient.
And effective in that meeting setup. People's energy levels, once it goes be beyond 30 minutes, it tends to drift. When thinking about the time commitment, you wanna make sure that these aren't scheduled on a back-to-back fashion either because your ability to focus consistently across multiple meetings for long periods of time is proven to be difficult .
right people in the room. Be [:So remember, the goal is to build an elite organization. Part of that effort involves being really, Protective of everyone's time. Meetings are unavoidable. Don't overuse them and make sure you're having them scoped really tightly to maximize effectiveness. The formula for building an elite team, really simple, empowered managers, engaged employees, build elite teams.
